By Alana Virtual Services
Welcomes You
My Mission
My mission is to help busy professionals and growing service-based businesses regain control of their time and operations — through reliable personal and executive assistance, and streamlined systems and automation that reduce friction, minimise errors, and free up headspace.
Services
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Workflow Automation & Systems Setup
I help growing service-based businesses set up clear, efficient systems that bring structure and control to their operations — saving you time, reducing errors, and giving you back headspace.
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Personal Assistant
Calendar, diary & time management
Domestic & business travel arrangements
Inbox organisation & email handling
Personal errands & administrative support
Appointment booking & coordination
Property Management
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Executive & Business Support
Calendar & inbox management
Client communication & follow-ups
Travel coordination - International and Domestic (Visa processing and emergency support)
Meeting scheduling and reminders.
Remote minute taking and distribution
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Coordination & Process Management
Task & deadline management
Meeting coordination
Supplier/contractor liaison
Stakeholder communication & reporting
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Client & Business Administration
Detailed reporting & contract/document review
Compliance & document lifecycle tracking
Quotes, Invoicing & reporting
After-service client follow-ups
Hi, I’m Alana
Hi, I’m Alana — a Perth-based Executive & Personal Virtual Assistant with a passion for helping busy people reclaim their time and restore calm to their schedules.
After years of coordinating complex operations, managing teams, supporting executives, and keeping fast-paced environments on track, I’ve learnt how businesses truly operate — and what they need to stay efficient and balanced. I specialise in seamless travel coordination, diary management, and behind-the-scenes organisation that keeps life and business running effortlessly. I’m known for my efficiency, initiative, and calm approach, no matter how many moving parts there are.
From managing service teams and international logistics to providing executive support, my experience has given me a well-rounded perspective and a natural ability to anticipate needs before they arise. I’m adaptable, process-driven, and committed to creating structure that helps my clients feel organised and in control.
When I’m not managing calendars or planning itineraries, you’ll find me by the beach with a book in hand, enjoying life with my little one — a daily reminder of why balance matters just as much as productivity.
How it works:
The Process
ONE.
Book a Discovery Call with Me.
We start with a conversation to understand your business needs, priorities, and the type of support you’re looking for. This ensures I can provide a tailored solution.
TWO.
Proposal
Based on our discussion, I’ll send you a clear proposal outlining services, scope of work, and recommended hours — so you know exactly what to expect.
THREE.
Contract
Once you’re happy with the proposal, we formalise the agreement with a simple contract. This gives both of us clarity and peace of mind moving forward.
FOUR.
Handover
You provide me with access to the tools, systems and information I’ll need. From there, I take the reins so you can focus on your business.
“Don’t get so busy making a living that you forget to make a life.”
— Dolly Parton